Your details, thoughtfully handled

Privacy & your invitations

The Wedding Fair is a Withers Co project. Here’s how we use your details when you request fair alerts, RSVP or manage your account.

The fair alerts you request

New-fair alerts use your email address, your all-region and regional preferences, and a record of your consent. You can choose alerts from all regions, specific regions, or both. You confirm your email before joining the list. Nearby-region suggestions do not select or subscribe you to anything automatically.

Choosing Tasmania includes Hobart and Northern Tasmania. Following more than one of these regions never duplicates an alert.

An RSVP is a separate choice

Each fair has its own RSVP. We record your name and email address, the fair, the number of people attending, your entry and extra choices, and answers to that fair’s questions. Optional questions are labelled. We send an RSVP receipt and reminders before the fair; reminders can be switched off independently. An RSVP does not subscribe you to new-fair alerts or supplier marketing.

Tickets, pre-orders and event lists

Some fairs may have paid entry or drink pre-orders. When payment is available, Stripe handles checkout. We store the order total, payment reference, payment status and refunds; card details are entered with Stripe and are not stored by this website. Paid bookings are confirmed after payment is verified.

Organisers can export a confirmed attendee list for the venue or vendors helping deliver that fair. The default export includes names and email addresses so the venue or vendors can identify attendees and help run the event. Organisers can leave contact details out or choose to include payment totals when needed. Answers marked private are excluded from vendor exports. These lists are for the fair, not permission for suppliers to add you to their marketing lists.

You’re in charge

Sign in to your account to change your alert preferences, unsubscribe from all new-fair alerts, switch RSVP reminders off, or cancel an RSVP. Every new-fair alert also includes a direct unsubscribe link, valid for 180 days, that leaves RSVPs and their reminders unchanged. Preference sign-in links expire after 30 minutes and work once. Opening a link does not change anything until you confirm. A secure session cookie keeps your preferences open for up to one hour; signing out ends it.

How the service works

Your appearance choice is saved only in this browser using the sun/moon switch in the footer.

The service stores subscription and RSVP records in Cloudflare D1 and sends requested new-fair alerts, confirmation, preference-management and RSVP emails through Cloudflare Email Sending. These providers may process information outside Australia. When a confirmed fair opens for RSVPs, we notify people who requested alerts covering that location. These notifications are separate from supplier marketing; subscriber addresses are not shared with suppliers for their own marketing.

The site uses Cloudflare’s website analytics. Requests for email links are limited using short-lived, hashed identifiers. Expired links and sessions are cleaned up every five minutes. Hosting, email and payment providers may keep technical delivery and access logs.

Talk to us about your details

For privacy questions or to request access, correction or deletion of your information, email hello@theweddingfair.com.au.